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Clan Leaders Meeting Notes

SYN FIN XS

Section Leader
X-TEAM
SYN MYTHIC
SYN GUARDIANS
SYN Orphanage
Apr 5, 2014
2,063
80
48
28
Fort Polk, Lousiana
Mission quote of the day:
-The time to fix the roof is when the sun is shining. “JFK”

Positive Structure
With the new changes that have been in place, we would like to say Thank You to everyone for going through this change with Xiled Gaming. Xiled Gaming has become a better Community with more personal clans that make our members happy. Keep up the great work, everyone.

Communication is Key:
If you feel that your clan or section is taking a downward slide or you feel overwhelmed and don't know what to do, reach out to your peers or Division Leader. It's easier to fix a problem early than to fix a problem beyond repair. Reaching out for help isn't a sign of weakness but shows that you care about your clan or clans.

Splitting Big Clans:
The more members you have in a clan, the more members that get left behind. You may think you are at the party with us every night. This is a good thing; however, engaging with your members is not just a conversation; it's gaming with them. No matter what these big clans are, there is no way you can get this done with all members. Get them ready to split into small, engaging, more manageable clans.
Don't hold your members back. If you have someone who wants to be a great leader and has everything it takes, we don't stop them from meeting their goals. Get them in a squad with some of the guys he or she plays with and let them flourish. Keep each squad small and more manageable, and look at your clan to be built for the future.

Developing Leadership:
We understand wanting to promote someone who already knows the rank that you are promoting for, but you need to ask yourself why they are no longer in leadership. Look at your section/clan. Who in your section/clan would be a good fit for leadership? Just because someone knows the rank does not mean they are the best fit for that rank that needs filling. Also, we don’t just promote someone with experience, so we don’t have to train them. Doing a promotion isn’t about the easiest way to go about things; find who is the best fit and work with them. We want to give other members the opportunities to move up, not just the same ones going up and down in rank.
For example: If you have someone who has been a past leader and wants to move up in the ranks again, let's develop them in the right direction to fix their past failures.

Name Changes:
Section Leaders: Please ensure you are vigilant with name changes. Remember, we do not approve name changes that are vulgar in any way. They should not reference curse words or be sexual in any way. Also, please make sure that you are doing the proper research to make sure the name is available. If you are unsure about a name, don't hesitate to get in touch with your peers or your Division Leader for assistance.

Clan Leaders: Please take time to talk to your members about how to change a name. Once they reach the member rank, they can add the XG tags to their gamer tags. If they want to add an XG tag to their gamer tag, they need to submit three names to their leadership, and they will then submit it to the Section Leader for approval. Please ensure that the gamer tags do not exceed the limit for the console that they are on. (Xbox 12 characters, PlayStation 16 characters, PC 12 characters) Remember that the XG tag automatically takes up 4 characters in the name.

The Holidays are upon us!
The holidays are quickly approaching! During this time, remember to take time for yourself with your family and friends and anticipate that your members will be doing the same. Thanksgiving and Christmas breaks will be happening for a lot of people, which means it could be a spike in inactivity from some members or a spike in activity for others. Let's take advantage of this time when you are online and available by creating game nights, challenges for your clans and squads, etc.
 
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SYN FIN XS

Section Leader
X-TEAM
SYN MYTHIC
SYN GUARDIANS
SYN Orphanage
Apr 5, 2014
2,063
80
48
28
Fort Polk, Lousiana
Mission Quote of the day: “Leadership is a way of thinking, a way of acting, and most importantly, a way of communicating.”​

Clan Battles:
Clan battles are encouraged throughout the Community. Clan Leaders or Event Coordinators for the Clan can set these battles up at any time; remember to have respect and have fun. This is what Xiled Gaming is all about!!

Who can you game with?
No one in Xiled Gaming can tell any member who they can or cannot game with, no exceptions. This goes for other gamers within the community and outside of the community. If someone in leadership tells you who you can or cannot game with, utilize the Open-Door Policy to bring the matter to higher leadership’s attention.
The whole purpose of XG is to provide a place to meet other gamers.

Discord Communication:
Other than the Xbox, it’s safe to say that Discord has become a primary way of communicating. We have access to it through our Xbox, our computers, and, more importantly, our phones. Discord is a great way to communicate reminders for meetings, game nights, and direct clan and leadership interaction, and it is an excellent tool for anyone in the community.
Please take the time to make sure your members are added to the discord, assigned the appropriate roles, remove those who no longer belong there, etc.
We would like to see this amazing tool utilized more and want to see all of our members, including us leaders, taking advantage of it!

Website Banners:
Clan Banners & Leader Banners are essential to giving your Clan and yourself (the leader) an identity on the website. You get a default banner when a new clan is made or a new XS or higher is promoted. It’s lame, and it’s ugly. So, let’s fix that!
Clan Leaders, you get to pick your banner's look! Don’t know where to start? Try utilizing the Discord polls to get ideas from your members! Once you have that idea, if you’re savvy in graphic design, you can create your own!
The Design Team is always a great option as well. Whether you have an idea or want to leave the creativity in their hands, that’s up to you! Remember, if you do create your own, the guidelines listed in the design team forums must be followed.
 
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SYN FIN XS

Section Leader
X-TEAM
SYN MYTHIC
SYN GUARDIANS
SYN Orphanage
Apr 5, 2014
2,063
80
48
28
Fort Polk, Lousiana
Mission Quote of the Day:

A little more sparkle and a little less stress. Xiled Gaming wishes you the best this holiday season!!



Clan Event Coordinator:

If not done so by the Clan Leaders, remember to submit a ticket in for your Clan Event Coordinator at the help desk. If your Clan does not have an event Coordinator, then the Squad Leader should be appointed to that spot; if you don't have a Squad Leader, then it will be the Clan Leader. Please make sure all Event Coordinators for each clan are on the main Xiled discord.
If their discord name is different from their Gamertag, please have them send a message to
-SYN Chell XD
-XGC Mini Me XD
So we know who to give this role to.

The reason for all this is that the Events coordinators now have their thread on the Xiled Gaming. This is where they can go and share ideas, such as what's working vs. what's not working, clan battles, etc. It's a place they can chat and chill.

Accepting Usergroup Requests vs GWG:
When users are still pending in the GWG, they are not members. DO NOT accept their user group requests. Once approved to return, someone will be told to hit someone up for placement unless they've gone inactive. That leader will then hit up the Section Leader to be placed in the clan.

End of Year Activity:
Being this is the last meeting of the year, this is a good time to make sure all Clan/Squad lists match with usergroups. Make sure Discord is cleaned up in all Clans.
If anyone is in the Usergroups and not on the List, you need to see if that member has gone inactive and been removed as inactive.

Holiday Reminder:
Being a busy time of year, remember not everyone will be active like usual. Please consider this as members and leaders are traveling to be with families. Also, with Christmas around the corner, this could boost the recruiting process due to Santa bringing many new games, so encourage your members to recruit like-minded gamers as they are on throughout the Holidays.

Pool Tournament:
Xiled Gaming would like to Congratulate FaZeAims9092 from SYN Havoc on being the 1st place winner and to KoG Leftie on coming in 2nd. Third place is still to be determined.
MERRY CHRISTMAS!!!!
All of us at Xiled Gaming wish everyone a Merry Christmas and a Happy New Year!!
May your Hearts be filled and your Families be blessed!

Community Events:

The Events Team presents Xiled Gaming Birthday Celebration

Saturday, January 4th @7pm EST to midnight
With your hosts:
Golf with friends hosted by SYN CHELL XD and SYN CAREBEAR XS from 7 pm est to 9 pm
Yugiouh hosted by KingToxic and SYN Sobi XS at 8:00 pm est
Among Us is hosted by SYN CHELL XD and SYN Crazy XS at 8 pm est to 9:30 pm
Monopoly hosted by SYN CAREBEAR XS at 9 pm est
Fall Guys
hosted by SYN CHELL XD from 9:30 pm est to 10:30 pm est
BO6 hosted by ALL EVENTS TEAM at 10:30 pm est
Join any host to celebrate the 19th anniversary of the Xiled Gaming Community!!

The Events Team Presents a Chivalry 2 Game Night

Friday, January 10th @ 7:30pm EST
With your hosts SYN Gluttony 7 and SYN Sobi XS
Send a message to either host for an invite to the event!