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Message: <blockquote data-quote="SYN Quackers XS" data-source="post: 788926" data-attributes="member: 61128">General's Meeting Notes and Attendance for October 11, 2020Time ManagementDon't overthink your position as a leader and think that you need to handle everything all at one time. Take time and sort out what is very important and what can wait. We don't want you making this feel like it's a job and getting yourself burnt out. Make sure you’re taking time to handle situations by gathering all the info that is needed, and not just jumping straight into it without knowing both sides of the story.Take the time to look into the squads within your clan, and make sure you know what's going on instead of just taking face value of what is told to you. Some people will just tell you what they think you want to hear just so it can be "swept under the rug" and not actually deal with it. Then later down the road it could become a larger issue, instead of being handled when it’s smaller and more manageable.TransfersAs a reminder, all transfers must be initiated by the member themselves by going to their current General, who will then go to their Section Leader to move on to the next step of the process. If someone approaches you directly who is not part of your clan, make sure you are telling them the proper way to request a transfer and directing them to the appropriate person.Additionally, when someone requests a transfer, make sure that they are going to a clan that is a good fit for them.Transfer ProcessMembers who are wanting to transfer to a new clan must first go to their current General, not to the General or XS of the clan where they wish to transfer to. If someone comes to you for a transfer who is not currently in your clan, please direct them to their current leadership. No transfer can take place without the member reaching out to their current leadership first! If a transfer doesn't involve your clan, please do not take any steps to complete that transfer such as reaching out to the General or XS of that member, it should be the member having the conversation, not you.Also, any transfer requests should be processed within 72 hours - if you are having any trouble getting in contact with the people you need to get ahold of, please hit up your chain of command or use the open door policy to assist with the transfer being completed in a timely manner.Remember that we do not transfer problem children - if they are causing issues within your clan, we don't want another clan having to deal with the same issues. If someone just doesn't quite fit in with the current squad and clan, and they've found another clan where they get along with the members better, that's a perfect reason to transfer out.Clan Forum ModerationPlease make sure you are reaching out to your Section Leader if there is anything you need to be done moderation wise within your clan forum, if you yourself do not have moderator on the website. This means that any old squad or clan lists need to be closed and unstuck. DO NOT DELETE old clan clans or squad lists, these are clan history and should be viewable.For clan and squad lists, there should only be three viewable posts – Do Not Post in this Thread, the original list, and the current list. All others need to be deleted.Discord UsageRemember that you as a General have the ability to assign roles to members when they join into your division Discord server - make sure you and leadership are getting the link out to new members and getting them assigned so all your members have access to the clan chat box and can communicate with their fellow clan members. Make sure you and your leadership are putting out clan news and announcements as needed, as well as using the leadership channel. Communication is the key to success!Holding Leadership AccountableAs a General, you must hold your Captains and Lieutenants to their responsibilities as listed in the rank structure - making sure you are calling them out for what they are doing well and what they need to improve on. This includes making sure that your leaders are on top of holding squad meetings and game nights every week, and looking at their online activity - specifically on if they are playing with their squad members to ensure no member is left behind. This in turn is a part of your responsibilities as a General, to ensure your clan is developing and progressing as it should, instead of staying stagnant or declining. This means making sure that everyone is doing their jobs as detailed in the rank responsibilities and rank structure.If someone is missing and not completing a couple of responsibilities, talk to them early - see what's causing them to complete some things and not others. If you head it off at the pass before it gets really bad, you more than often will be able to prevent your clan from going stagnant or eventually dying, but if you don't talk to them early you'll have a much bigger issue on your hands. Being proactive instead of reactive will make things easier on both you and the leadership within the clan.That being said, when someone is having issues and not fulfilling those responsibilities, you have an obligation to talk to that leader and tell them - not just deciding after a few weeks that it isn't working, without trying to help them turn it around.Name ChangesWhen members want to change their name to add KoG, SYN, or XGC in the front, please make sure they are aware that they need to get approval before simply changing their name. Their current Section Leader needs to approve the name and then they should be changing it on the website prior to changing it on Xbox.As an XS, there are two key things you need to check before approving gamertags.1. Clan Names - if someone is asking for a gamertag but it is the name of a clan in any of the three divisions, it cannot be approved.2. Current Members - if someone currently has a gamertag that is the same, or similar, to someone who has been active within the last (3) years, the name cannot be approved. This can be checked through the website under "Members" as well as the regular search function. If you need help, ask before approving something to avoid multiple members having the same gamertag.<a href="https://www.xiledgaming.com/threads/name-change-requests.70847/" target="_blank">https://www.xiledgaming.com/threads/name-change-requests.70847/</a>PoachingWithin Xiled Gaming, we have a specific definition when it comes to poaching.If you feel poaching is happening or you experience it first hand, please deal with it immediately and ask for help if you need it.1. Actively recruiting members of another community.2. Targeting members of a specific clan to cause issues.3. Offering promotions for recruitment into that said clan.When it comes to recruits who are within their 7-day recruitment period, they are able to go to any clan they would like - use the golden rule and treat others how you would like to be treated, and let the recruit go to where they want.<a href="https://www.xiledgaming.com/threads/poaching-recruits.70741/" target="_blank">https://www.xiledgaming.com/threads/poaching-recruits.70741/</a>Decisions - Long & Short Term EffectsWhen you and your leaders make decisions, it's important to evaluate the short-term and long-term impact of those decisions. If you make a decision that will fix something short-term but will have a negative effect in the long-term, you need to decide if that's truly the right thing to do. Demoting someone who isn't fulfilling their responsibilities might have a short-term negative effect, but in the long-term it will be better for the clan because people won't see someone staying in a leadership rank who doesn't deserve to hold it which will have a long-term positive effect.Effective CommunicationAs a Section Leader, you should be able to clearly explain and answer frequently asked questions. If you don't know the answer, let them know that you will look into it and find out instead of saying that you don't know outright. Make sure you remain calm and collected while being professional during those conversations. Make sure you know the facts before presenting the final answer, instead of answering incorrectly and having to correct it later.Running a Successful ClanFor you and your Generals, there are a few key things that all successful clans need to do. If these aren't happening, it is your responsibility to get the clan back on track and doing these things.1. Holding Clan Meetings & Game Nights weekly2. Running Squad Meetings & Game Nights weekly3. Handling issues within 48 hours of them arising to ensure drama is not happening within clans - using peers for support to do so as needed.4. Ask members for feedback constantly to see what they would like to be different within the clan, to try to always improve and not stay complacent.5. Play with all members and ensure nobody is left behind.We do NOT tell people who they can play and be in parties with. All of our members pay for their own Xbox Live subscriptions, so it isn't right to tell them who they can play and talk to.See the Honor Code Number VI:XG does NOT have ANY alliances with other gaming communities/clans! XG members will remain friendly and professional with ALL gaming communities at all times! ZERO TOLERANCE!Leadership Training ClassesCaptain's ClassTuesday, October 13th @ 9pm ESTHosted by KoG Turdz XSCaptain's ClassFriday, October 23rd @ 9pm ESTHosted by KoG LOTUS XSAdvanced General's ClassSaturday, October 17th @ 8pm ESTHosted by XGC Mini Me XDCommunity Wide EventsBlack Ops 4Saturday, October 17th @ 9:30pm ESTGame Modes: Michael Myers, Infected, Custom Blackout Snipe WarsHosts: XGC ImaNoob & SYN JAChelle XS</blockquote>

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